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Last updated: 2 November 2026

 

1. Introduction

 

At Somnium, we believe in the importance of protecting your privacy and treating your personal information with care and respect.

 

This Privacy Policy explains how Somnium (“we”, “our” or “us”) collects, uses, stores and protects your personal information when you visit our website, enquire about our services, purchase a package, participate in a project or use our digital products and applications.

 

We are committed to handling your personal information responsibly and in accordance with applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018.

 

By using our website or engaging with our services, you acknowledge that you have had the opportunity to read this Privacy Policy.

 

2. Who We Are

 

Somnium is a multimedia creative business providing services across three core areas:

 

Create: Graphic design, photography, videography, animation, social media content and digital media artwork.
Preserve: Wedding documentaries, Life Stories interviews, personal archive digitisation, photography and video production.
Experience: Digital products, software and applications developed under the Somnium Technology brand.

For the purposes of applicable data protection legislation, Somnium is responsible for determining how and why your personal information is processed.

 

Business name: Somnium

Business owner / legal entity: Lewis Briggs

Email: studioofsomnium@gmail.com

Website: www.studioofsomnium.co.uk

 

For any questions relating to this Privacy Policy or the handling of your personal information, please contact us using the details above.

 

3. Information We Collect

 

We may collect and process different types of personal information depending on how you interact with Somnium.

 

Information you provide directly

 

This may include:

 

Full name.
Email address.
Telephone number.
Business name and business details.
Billing and payment information.
Enquiry form submissions.
Questionnaire and consultation responses.
Project briefs and creative requirements.
Communication preferences.
Information provided through email or other correspondence.

Photography, video and audio recordings:

 

When participating in one of our creative projects, particularly our Preserve services, we may collect and process:

 

Photographs and video recordings.
Audio recordings and interviews.
Wedding footage and guest messages.
Personal stories, memories and life experiences.
Historical photographs, videos and archived materials.
Information relating to family members, friends and other individuals appearing in recordings.

This information is used to create the agreed creative deliverables and provide the services requested.

 

We take particular care when handling personal stories, family memories and recordings that may contain private or sensitive information.

 

Website and technical information

 

When you visit our website, certain technical information may be collected automatically, including:

 

IP address.
Browser type and version.
Device information.
Operating system.
Website usage and navigation activity.
Referral sources.
Cookie and analytics information.

This information helps us understand how visitors use our website and improve its performance.

 

Somnium Experience

 

If you purchase or use a digital product or application developed by Somnium Technology, we may collect information necessary to provide and maintain that product.

 

Depending on the application, this may include account information, login details, user preferences, submitted content and technical usage information.

 

Any additional information collected by a specific application will be explained through the relevant product or application privacy information.

 

4. How We Use Your Information

 

We only use personal information where we have an appropriate lawful basis to do so.

 

Your information may be used for the following purposes:

 

Responding to enquiries and requests.
Preparing proposals, quotations and service packages.
Managing bookings and client relationships.
Delivering photography, videography, design and documentary services.
Conducting interviews and producing Life Stories documentaries.
Digitising and preserving personal archives.
Communicating project updates and arranging consultations.
Processing payments and maintaining financial records.
Providing access to digital products and applications.
Maintaining and improving our website and services.
Meeting legal, accounting and regulatory obligations.
Protecting our business against fraud, misuse or security threats.

We will not use your personal information for purposes that are incompatible with those explained in this policy without providing appropriate information and, where required, obtaining your permission.

 

5. Our Lawful Basis for Processing

 

Under UK data protection legislation, we must have a lawful reason for processing personal information.

 

Depending on the circumstances, we rely on the following lawful bases:

 

Contractual necessity

 

We use personal information where it is necessary to respond to your request, prepare a proposal, fulfil a booking or deliver an agreed service.

 

Legitimate interests

 

We may process information where it is necessary for our legitimate business interests, provided these interests do not override your rights and freedoms.

 

Examples include improving our services, managing business enquiries, maintaining business records and protecting our website.

 

Legal obligation

 

We may retain or process certain information where necessary to comply with legal, tax, accounting or regulatory requirements.

 

Consent

 

Where appropriate, we may ask for your consent before using personal information for a specific purpose.

 

This may include:

 

Using photographs, video footage or interviews for promotional purposes.
Sending certain marketing communications.
Processing information that requires consent under applicable data protection legislation.
Using non-essential cookies and tracking technologies.

You can withdraw your consent at any time by contacting us.

 

6. Photography, Videography and Personal Stories

 

As a multimedia creative business, Somnium regularly works with personal photographs, video recordings, interviews and audio material.

 

We recognise that some of this content may be particularly personal and important to the individuals involved.

 

We will use photographs, recordings and personal material primarily for the purpose of delivering the service or project agreed with the client.

 

For example, this may include:

 

Creating wedding documentary films.
Producing Life Stories documentaries.
Editing and delivering photographs and video footage.
Creating audio guest book recordings.
Digitising and preserving historical family materials.
Producing agreed social media content and promotional deliverables.

Promotional use

 

We may wish to showcase completed projects within our portfolio, website, social media channels or other marketing materials.

 

We will seek appropriate permission before using identifiable client footage, photographs, interviews or personal stories for promotional purposes where consent is required.

 

Agreeing to purchase a service does not automatically mean that you agree to your photographs, recordings or personal information being used for marketing.

 

You can decline promotional use without affecting your ability to purchase our services.

 

Other individuals appearing in recordings

 

Some projects may involve recording guests, friends, relatives or other individuals.

 

Where appropriate, we will work with the client to ensure individuals are informed about the recording and how it will be used.

 

Clients should not provide personal information or recordings of other individuals to Somnium unless they have the necessary authority or permission to do so.

 

7. Sharing Your Information

 

We do not sell your personal information to third parties.

 

However, we may share certain information with trusted third parties where necessary to operate our business and deliver our services.

 

These may include:

 

Website hosting and website management providers.
Cloud storage and file-sharing providers.
Payment processing providers.
Email and communication platforms.
Website analytics providers.
Software and application hosting providers.
Freelance photographers, videographers and other creative collaborators involved in delivering a project.
Professional advisers, accountants and legal representatives where necessary.

We only share information that is reasonably necessary for the relevant purpose.

 

Where third parties process information on our behalf, we take appropriate steps to ensure that suitable data protection arrangements are in place.

 

We may also disclose information where required by law or where necessary to protect our legal rights.

 

8. How We Store and Protect Your Information

 

We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.

 

Depending on the type of information, this may include:

 

Password-protected accounts and systems.
Restricted access to client files.
Secure digital storage.
Appropriate file-sharing arrangements.
Device and account security measures.
Limiting access to authorised individuals.

Photography, video, audio and archive files may be stored digitally while a project is being completed and for an appropriate period afterwards.

 

Although we take reasonable steps to protect your information, no method of electronic storage or transmission can be guaranteed to be completely secure.

 

9. How Long We Keep Your Information

 

We only retain personal information for as long as reasonably necessary for the purposes for which it was collected, including any legal, accounting or contractual requirements.

 

Different types of information may be retained for different periods.

 

For example:

 

Enquiries: Information from unsuccessful enquiries may be retained for an appropriate period to manage follow-up communications and business records.
Client records: Information relating to completed projects may be retained for the duration necessary to manage our contractual, legal and business responsibilities.
Financial records: Relevant financial and accounting information will be retained for the periods required by applicable legislation.
Photography and video files: Original footage, photographs, audio recordings and completed project files may be retained in accordance with our agreed service terms and documented retention arrangements.
Marketing information: Information used for marketing will be retained until consent is withdrawn or the information is no longer required.

When information is no longer required, we will take appropriate steps to securely delete or anonymise it.

 

We recommend that clients download and securely preserve their final deliverables, as we cannot guarantee indefinite storage of project files.

 

10. Cookies and Website Tracking

 

Our website may use cookies and similar technologies to improve functionality, understand visitor behaviour and enhance the user experience.

 

Cookies may be used for purposes including:

 

Essential website functionality.
Remembering user preferences.
Website performance and analytics.
Understanding visitor activity.
Marketing and advertising measurement.

Where required, we will request your consent before placing non-essential cookies on your device.

 

11. Your Data Protection Rights

 

Under applicable UK data protection legislation, you have a number of rights regarding your personal information.

 

These may include:

 

Right of access

 

You can request a copy of the personal information we hold about you.

 

Right to rectification

 

You can request that inaccurate or incomplete information is corrected.

 

Right to erasure

 

You can request that your personal information is deleted in certain circumstances.

 

Right to restrict processing

 

You can request that we limit how we use your personal information in certain circumstances.

 

Right to data portability

 

You may request certain personal information in a commonly used, machine-readable format where the legal requirements are met.

 

Right to object

 

You can object to certain types of processing, including processing based on legitimate interests and direct marketing.

 

Right to withdraw consent

 

Where we rely on consent, you can withdraw it at any time.

 

To exercise any of these rights, please contact us using the details provided in Section 2.

 

We aim to respond to legitimate requests within the applicable legal timeframes. In most cases, this is one month.

 

Some rights are subject to conditions and exemptions under applicable legislation.

 

12. Third-Party Websites and Services

 

Our website may contain links to external websites, platforms or services.

 

These may include social media platforms, video hosting services, payment providers and other external resources.

 

We are not responsible for the privacy practices, content or security of external websites.

 

We recommend reviewing their respective privacy policies before providing personal information.

 

13. International Data Transfers

 

Some of the third-party platforms and service providers we use may store or process information outside the United Kingdom.

 

Where personal information is transferred internationally, we will take appropriate steps to ensure that the transfer complies with applicable data protection legislation.

 

This may include relying on an adequacy regulation or implementing appropriate safeguards where required.

 

14. Children’s Privacy

 

Our services are primarily intended for adults.

 

However, certain projects may involve photographs, video recordings or personal information relating to children, for example wedding documentaries, family projects or other milestone events.

 

Where we process children’s personal information, we will take appropriate care and ensure that suitable permissions, safeguards and legal requirements are considered.

 

We do not knowingly collect children’s personal information through our website for unrelated purposes.

 

15. Changes to This Privacy Policy

 

We may update this Privacy Policy from time to time to reflect changes in our services, business operations, technology or legal requirements.

 

Any updates will be published on this page, with the revised date displayed at the top.

 

We encourage visitors and clients to review this page periodically.

 

16. Contact Us

 

If you have any questions about this Privacy Policy, wish to exercise your data protection rights or have concerns about how your personal information is being handled, please contact us.

 

Somnium

 

Email: studioofsomnium@gmail.com

 

Website: www.studioofsomnium.co.uk

 

You also have the right to raise a concern with the UK’s Information Commissioner’s Office (ICO).

 

Website: https://ico.org.uk/make-a-complaint/

 

We would appreciate the opportunity to address any concerns directly before you approach the ICO, although you are not required to do so.